Keyboard shortcuts for Project 2010

The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Project Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

You can use the keyboard to access commands on the Ribbon, and to navigate to and move around in the Help window. Press ALT to display KeyTips over each feature that is available in the current view. The following example is from Microsoft Office Word.

 Note   To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Online Help

ShowUse the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this Press
Open the Help window. F1
Close the Help window. ALT+F4
Switch between the Help window and the active program. ALT+TAB
Go back to Program Name Home. ALT+HOME
Select the next item in the Help window. TAB
Select the previous item in the Help window. SHIFT+TAB
Perform the action for the selected item. ENTER
In the Browse Program Name Help section of the Help window, select the next or previous item, respectively. TAB or SHIFT+TAB
In the Browse Program Name Help section of the Help window, expand or collapse the selected item. ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. TAB
Select the previous hidden text or hyperlink. SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. ENTER
Move back to the previous Help topic (Back button). ALT+LEFT ARROW or BACKSPACE
Move forward to the next Help topic (Forward button). ALT+RIGHT ARROW
Scroll small amounts up or down, respectively, within the currently displayed Help topic. UP ARROW or DOWN ARROW
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. PAGE UP or PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program. ALT+U
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). SHIFT+F10
Stop the last action (Stop button). ESC
Update the window (Refresh button). F5

Print the current Help topic.

 Note   If the cursor is not in the current Help topic, press F6 and then press CTRL+P.

CTRL+P
Change the connection state. F6, DOWN ARROW
Type text in the Type words to search for box. F6, DOWN ARROW
Switch among areas in the Help window; for example, switch between the toolbar, Type words to search for box, and Search list. F6
In a Table of Contents in tree view, select the next or previous item, respectively. DOWN ARROW or UP ARROW
In a Table of Contents in tree view, expand or collapse the selected item, respectively. LEFT ARROW or RIGHT ARROW

Microsoft Office basics

ShowKeyboard access to the Office Fluent Ribbon

  1. Press ALT.

The KeyTips are displayed over each feature that is available in the current view.

  1. Press the letter that appears in the KeyTip over the feature that you want to use.
  2. Depending on which letter you press, additional KeyTips may appear. For example, if the Home tab is active and you press W, the View tab is displayed, along with the KeyTips for the groups on that tab.
  3. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command.

 Note   To cancel the action that you are taking and hide the KeyTips, press ALT.

 Tip   If the Watch Window does not get focus after you select it by using the KeyTips, press ALT, and then press CTRL+TAB.

ShowDisplay and use windows

To do this Press
Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TAB
Close the active window. CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it. CTRL+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

 Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Ribbon, which is a part of the Office Fluent Ribbon, and then pressing CTRL+TAB to move to the task pane.

F6
Move to a pane from another pane in the program window (counterclockwise direction). SHIFT+F6
When more than one window is open, switch to the next window. CTRL+F6
Switch to the previous window. CTRL+SHIFT+F6
When a document window is not maximized, perform the Move command (on the Control menu for the window). Press the arrow keys to move the window. When you finish, press ESC. CTRL+F7
When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window. When you finish, press ESC. CTRL+F8
Minimize a window to an icon (works for only some Microsoft Office programs). CTRL+F9
Maximize or restore a selected window. CTRL+F10
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN

ShowChange or resize the font

To do this Press
Change the font. CTRL+SHIFT+F
Change the font size. CTRL+SHIFT+P
Increase the font size of the selected text. CTRL+SHIFT+>
Decrease the font size of the selected text. CTRL+SHIFT+<

ShowMove around in text or cells

To do this Press
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one line up. UP ARROW
Move one line down. DOWN ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Move to the end of a line. END
Move to the beginning of a line. HOME
Move up one paragraph. CTRL+UP ARROW
Move down one paragraph. CTRL+DOWN ARROW
Move to the end of a text box. CTRL+END
Move to the beginning of a text box. CTRL+HOME
Repeat the last Find action. SHIFT+F4

ShowMove around in and work in tables

To do this Press
Move to the next cell. TAB
Move to the preceding cell. SHIFT+TAB
Move to the next row. DOWN ARROW
Move to the preceding row. UP ARROW
Insert a tab in a cell. CTRL+TAB
Start a new paragraph. ENTER
Add a new row at the bottom of the table. TAB at the end of the last row

ShowAccess and use actions

To do this Press
Display the menu or message for an action. If more than one action is present, switch to the next action and display its menu or message. ALT+SHIFT+F10
Select the next item on the action menu. DOWN ARROW
Select the previous item on the action menu. UP ARROW
Perform the action for the selected item on the action menu. ENTER
Close the action menu or message. ESC
Tips
  • You can ask to be notified by a sound whenever an action appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
  • If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office.com Web site.

ShowUse dialog boxes

To do this Press
Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options. Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box. SPACEBAR
Open the list if it is closed and move to that option in the list. First letter of an option in a drop-down list
Select an option; select or clear a check box. ALT+ the letter underlined in an option
Open a selected drop-down list. ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Perform the action assigned to a default button in a dialog box. ENTER

ShowUse edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left or right, respectively. LEFT ARROW or RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel selection one character to the left. SHIFT+LEFT ARROW
Select or cancel selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT+HOME
Select from the insertion point to the end of the entry. SHIFT+END

ShowUse the Open and Save As dialog boxes

To do this Press
Go to the previous folder. ALT+1
Open the folder one level above the open folder. ALT+2
Close the dialog box and open your Web search page. ALT+3
Delete the selected folder or file. ALT+3
Create a new folder. ALT+4
Switch among available folder views. ALT+5
Show the Tools menu. ALT+L
Display a shortcut menu for a selected item, such as a folder or file. SHIFT+F10
Move between options or areas in the dialog box. TAB
Open the list. F4 or ALT+I
Update the file list. F5

Microsoft Project 2010

ShowUse the Network Diagram view

To do this Press
Move to a different Network Diagram box. Arrow keys
Add Network Diagram boxes to the selection. SHIFT+Arrow keys

Move a Network Diagram box.

 Note   Manual positioning must be set first. Select the box you want to move. On the Format tab, click Layout in the Format group. Click Allow manual box positioning.

CTRL+Arrow keys
Move to the top Network Diagram box in the view or project. CTRL+HOME or SHIFT+CTRL+HOME
Move to the lowest Network Diagram box in the project. CTRL+END or SHIFT+CTRL+END
Move to the leftmost Network Diagram box in the project. HOME or SHIFT+HOME
Move to the rightmost Network Diagram box in the project. END or SHIFT+END
Move up one window height. PAGE UP or SHIFT+PAGE UP
Move down one window height. PAGE DOWN or SHIFT+PAGE DOWN
Move left one window width. CTRL+PAGE UP or SHIFT+CTRL+PAGE UP
Move right one window width. CTRL+PAGE DOWN or SHIFT+CTRL+PAGE DOWN
Select the next field in the Network Diagram box. ENTER or TAB
Select the previous field in the Network Diagram box. SHIFT+ENTER

ShowNavigate views and windows

To do this Press
Activate the Control menu. ALT+SPACEBAR
Activate the entry bar to edit text in a field. F2
Activate the menu bar. F10 or ALT
Activate the project control menu. ALT+HYPHEN
Activate the split bar. SHIFT+F6
Close the program window. ALT+F4
Display all filtered tasks or all filtered resources. F3
Display the Field Settings dialog box. ALT+F3
Open a new window. SHIFT+F11
Reduce a selection to a single field. SHIFT+BACKSPACE
Reset sort order to ID order and turn off grouping. SHIFT+F3
Select a drawing object. F6
Display task information. SHIFT+F2
Display resource information. SHIFT+F2
Display assignment information. SHIFT+F2
Turn on or off the Add To Selection mode. SHIFT+F8
Turn on or off Auto Calculate. CTRL+F9
Turn on or off the Extend Selection mode. F8
Move left, right, up, or down to view different pages in the Print Preview window. ALT+Arrow keys

ShowOutline a project

To do this Press
Hide subtasks. ALT+SHIFT+HYPHEN or ALT+SHIFT+MINUS SIGN (minus sign on the numeric keypad)
Indent the selected task. ALT+SHIFT+RIGHT ARROW
Show subtasks. ALT+SHIFT+ = or ALT+SHIFT+PLUS SIGN (plus sign on the numeric keypad)
Show all tasks. ALT+SHIFT+* (asterisk on the numeric keypad)
Outdent the selected task. ALT+SHIFT+LEFT ARROW

ShowSelect and edit in a dialog box

To do this Press
Move between fields at the bottom of a form. Arrow keys
Move into tables at the bottom of a form. ALT+1 (left) or ALT+2 (right)
Move to the next task or resource. ENTER
Move to the previous task or resource. SHIFT+ENTER

ShowSelect and edit in a sheet view

ShowEdit in a view

To do this Press
Cancel an entry. ESC
Clear or reset the selected field. CTRL+DELETE
Copy the selected data. CTRL+C
Cut the selected data. CTRL+X
Delete the selected data. DELETE
Delete row that has a selected cell. CTRL+MINUS SIGN (on the numeric keypad)
Fill down. CTRL+D
Display the Find dialog box. CTRL+F or SHIFT+F5
In the Find dialog box, continue to the next instance of the search results. SHIFT+F4
Use the Go To command (Edit menu). F5
Link tasks. CTRL+F2
Paste the copied or cut data. CTRL+V
Reduce the selection to one field. SHIFT+BACKSPACE
Undo the last action. CTRL+Z
Unlink tasks. CTRL+SHIFT+F2
Set the task to manually schedule CTRL+SHIFT+M
Set the task to auto schedule CTRL+SHIFT+A

ShowMove in a view

To do this Press
Move to the beginning of a project (timescale). ALT+HOME
Move to the end of a project (timescale). ALT+END
Move the timescale left. ALT+LEFT ARROW
Move the timescale right. ALT+RIGHT ARROW
Move to the first field in a row. HOME or CTRL+LEFT ARROW
Move to the first row. CTRL+UP ARROW
Move to the first field of the first row. CTRL+HOME
Move to the last field in a row. END or CTRL+RIGHT ARROW
Move to the last field of the last row. CTRL+END
Move to the last row. CTRL+DOWN ARROW

ShowMove in the side pane

To do this Press
Move focus between the side pane and the view on the right side. CTRL+TAB or CTRL+SHIFT+TAB
Select different controls in the side pane if focus is in the side pane. TAB
Select or clear check boxes and option buttons if focus is in the side pane. SPACEBAR

ShowSelect in a view

To do this Press
Extend the selection down one page. SHIFT+PAGE DOWN
Extend the selection up one page. SHIFT+PAGE UP
Extend the selection down one row. SHIFT+DOWN ARROW
Extend the selection up one row. SHIFT+UP ARROW
Extend the selection to the first field in a row. SHIFT+HOME
Extend the selection to the last field in a row. SHIFT+END
Extend the selection to the start of the information. CTRL+SHIFT+HOME
Extend the selection to the end of the information. CTRL+SHIFT+END
Extend the selection to the first row. CTRL+SHIFT+UP ARROW
Extend the selection to the last row. CTRL+SHIFT+DOWN ARROW
Extend the selection to the first field of the first row. CTRL+SHIFT+HOME
Extend the selection to the last field of the last row. CTRL+SHIFT+END
Select all rows and columns. CTRL+SHIFT+SPACEBAR
Select a column. CTRL+SPACEBAR
Select a row. SHIFT+SPACEBAR
Move within a selection down one field. ENTER
Move within a selection up one field. SHIFT+ENTER
Move within a selection right one field. TAB
Move within a selection left one field. SHIFT+TAB

ShowSelect and edit in the entry bar

To do this Press
Accept an entry. ENTER
Cancel an entry. ESC
Delete one character to the left. BACKSPACE
Delete one character to the right. DELETE
Delete one word to the right. CTRL+DELETE
Extend the selection to the end of the text. SHIFT+END
Extend the selection to the start of the text. SHIFT+HOME
Turn on or off Overtype mode. INSERT

ShowUse a timescale

To do this Press
Move the timescale left one page. ALT+PAGE UP
Move the timescale right one page. ALT+PAGE DOWN
Move the timescale to beginning of the project. ALT+HOME
Move the timescale to end of the project. ALT+END
Scroll the timescale left. ALT+LEFT ARROW
Scroll the timescale right. ALT+RIGHT ARROW
Show smaller time units. CTRL+ / (slash on the numeric keypad)
Show larger time units. CTRL+* (asterisk on the numeric keypad)

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Applies to:
Project 2010